Report Writing, Part II

                                                      Short Reports: Memo and Letter Reports

Memo Reports

Memo Report is a short report used for circulation within departments.


The format is given below:


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Memo Report
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                                                                    Letterhead

To:

From:

Date:

Subject:

Body of the report

Signature

Now, the body of the report consists of a short introduction, main text and conclusions and recommendations.A memo is in fact an inter-office memorandum.

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Letter Report

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                                                           Letter Head

Date:

Inside Address

Subject:

Salutations

Body of the Letter

Complimentary close

Signature

Name

Designation

Enclosures
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Cover Page of A Report

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                                                             A Report on Green Campus

                                                                       Prepared for
                                                                       Mr LD Kala
                                          Maintenance In-charge, ABC University , Faridabad, Haryana

                                                                              by

                                                                  Dr Arvind Gupta
                                           Solar Energy Consultant, Green Buildings Pvt Ltd.

Approved by
Mr Subodh Mahanty
Chief of Energy Studies, Green Buildings Pvt Ltd

                                                          Green Buildings Pvt. Ltd. Noida
                                                                  December 2, 2012

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Example of a Progress Report
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                                           BPTP Builders, Faridabad
                                           Progress Report

                                                                                                                   Date:____________

Name of the project:
Total work to be completed:____________________________
Work completed till date:______________________________
Work to be completed:_________________________________
Probable Date for Completion:____________________________

Suggestions: a) more funds, why and how much__________________
                    b) Extension of duration__________________________
                    c) Increased labour _____________________________

Remarks______________________________________________________

Signature

Designation

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